One thing I noticed when I made the change from Outlook 2007 to Outlook 2010 was the fact that the little mail icon that used to display when I received an email was no longer displaying in the notification area of the Windows 7 taskbar. I assumed that it was simply a configuration that needed to be made but when I finally got around to looking into this a two days ago I realized that I had Outlook configured properly. After some research I found out that Outlook 2010 does not display desktop alerts, which include the mail icon as well as pop up desktop alerts, properly on Windows 7 x64 computers. After looking around I came up with a solution that ended up costing me $7 but was well worth having the notification icon display when new email is received in Outlook 2010.
In tune with consolidating all of my email accounts to Gmail I wanted to make sure that any email sent from my machine showed up in my Gmail “Sent Items” folder. I still have multiple POP accounts which can actually be configured on Gmail now however the messages show as “email@example.com sent on behalf of firstname.lastname@example.org” in the FROM field on most email clients. To me this looks horrible and I don’t want other people seeing my personal Gmail account. So instead I still have multiple accounts configured locally in Outlook 2007 but I wanted to make sure that all sent mail was located in one place which would be the “Sent Items” folder of the primary Gmail account.
To accomplish the above was easier than I expected it was going to be by setting up a custom rule in Outlook 2007. All it does is check any email sent from the local machine and moves a copy into the gmail “Sent Items” folder. You can set up a similar rule by following the directions below.