I am using Outlook 2007 on my new laptop that is running Windows 7 Ultimate. When I first received the laptop I decided to disable Windows Instant Search because in the past it has always slowed my computers down so much it wasn’t worth having it enabled. I was messing around with the Outlook 2007 settings and noticed that Indexing and Search was not available to configure because it was greyed out. Needless to say I wanted to give Windows Instant Search a shot so I could have these features available in Outlook 2007. Below is how I enabled Windows Instant Search and verified Outlook 2007 indexed various folders and messages on Microsoft Windows 7.
Enable Windows Instant Search + Configure Outlook 2007 Search & Indexing:
- Verify Search & Indexing Is Not Available: I would first see if the search and indexing features of Outlook are available to you without modifying the Windows Instant Search settings. You can do this by opening Outlook 20007, once Outlook is launched click on Tools in the top navigation, select Options from the drop down, and click on the Search Options button underneath the Search section of the Options window as displayed below.Outlook 2007 Options Window:
Outlook 2007 Search Options Window:
If the options underneath the Indexing and the Search sections are greyed out that means that Windows Instant Search and Windows Indexing services are disabled so you can continue to the below steps to turn on these services and then come back to this step to configure them.
- Open Windows 7 Control Panel: Click the Windows logo in the bottom left hand corner of your Windows 7 computer and select Control Panel from the pop open menu. This will open the Windows 7 control panel as displayed below.
- Open Programs Control Panel Window: Now click on the Programs link displayed in the image above to open the Programs Control Panel window where you can manage the installed applications on your Windows 7 computer. Displayed below is the default programs control panel window.
- Open Windows Features Window: Click the Turn Windows Features On Or Off link which in the image above is the second option under Programs and Features. This will open the Windows Features configuration window as displayed in the below image.
- Enable Windows Search: Now put a check mark in the Indexing Service Option and the Windows Search Option. In the example image above you can see the Windows Search Option with a check mark in the box and below in the example image you can see the Indexing Service with a check mark.
Make sure that both options are enabled if you want to have all of the functionality for Outlook Search and Indexing. Now click the OK button at the bottom of the Windows Features configuration window to save the options.
- Reboot & Verify: You might be required to reboot after making these changes, though I am not 100% sure since when I enabled both of these I also enabled the Subsystem for UNIX-based Applications and I am not sure which of the three items required the reboot. Regardless its not a bad idea to go ahead and reboot and then verify you are able to configure Indexing and Search as noted in step one.
As long as you have the resources on your computer then Windows Search and the Indexing service are both cool to have turned on. If you don’t have a lot of resources I personally would suggest living without either one.