Technology Insights

Stop Duplicate Emails in Sent Items When Syncing Gmail via IMAP Using Outlook 2007

I wrote a previous post regarding saving messages sent via POP3 accounts into Gmail’s sent items yesterday and it can be read here. To expand on that there is another option to accomplish the same goal which is to set your outgoing mail server as and use your Gmail account settings to authenticate. This second option is probably better since it will standardize how you are sending mail at all times. and more than likely sending through Gmail is more secure than with a typical SMTP server depending on the SSL options offered with the SMTP server account.

One thing to watch out for if using this second option is duplicate messages in your IMAP Sent Items folder. This problem can be easily resolved by following the below steps.

Technology Insights

In Outlook 2007 Save Copy of Sent POP Account Messages to Gmail IMAP Sent Folder

In tune with consolidating all of my email accounts to Gmail I wanted to make sure that any email sent from my machine showed up in my Gmail “Sent Items” folder. I still have multiple POP accounts which can actually be configured on Gmail now however the messages show as “ sent on behalf of” in the FROM field on most email clients. To me this looks horrible and I don’t want other people seeing my personal Gmail account. So instead I still have multiple accounts configured locally in Outlook 2007 but I wanted to make sure that all sent mail was located in one place which would be the “Sent Items” folder of the primary Gmail account.

To accomplish the above was easier than I expected it was going to be by setting up a custom rule in Outlook 2007. All it does is check any email sent from the local machine and moves a copy into the gmail “Sent Items” folder. You can set up a similar rule by following the directions below.